One of the most fundamental elements of doing business together is the formation of trust between stakeholders in the venture. It ensures a common bond between the participants, and produces a ‘team’ mentality to take forward. The classic method of forming this bond is the boardroom meeting.
Many businesses are making an effort to rent office space in Brisbane or Gold Coast to facilitate such efforts. Gathering assorted stakeholders together for a discussion on recent events, and to plan further moves, is a common sight. However, business meetings are notorious for a lack of productivity and focus. Many business scholars have noted this, and have identified a number of trouble spots. To get the most out of your business meetings, bear in mind these productivity-encouraging steps.
Stick to the Schedule
By devoting a tightly-guarded amount of time to the meeting, you are able to lend a degree of urgency to the proceedings. Participants will spend less time on meaningless catch-up, and devote their energy and attention to the matters at hand if they’re aware of the ticking clock. A side element of this is to be ruthless about time-wasters. Be sure that everyone is heard, not only the longest-winded.
No Technology
Encouraging the boardroom to leave their smartphones and laptops at home, or at the very least, switched to ‘silent’ mode, does more than just ensuring more attention is paid. It also makes participants less tolerant of long-winded diatribes, or other elements of a presentation that are going off-topic.
The Follow-Up
Without an email detailing the conclusions gained through the meeting, the purpose of the gathering can be lost amid the shuffle. Ensure that the key points that were covered are reinforced with a follow-up email, as it will make sure any progress is set in stone, and the message is made clear.
By doing this, you will ensure your rental office space, whether in Gold Coast or Brisbane, was used effectively, giving you more time to operate your business and chase down your goals.