In our last blog we went through some of the many advantages of implementing a paperless office, most important of which was the environmental benefits. Unfortunately, it may be more difficult for some corporate offices in Brisbane and the Gold Coast to become completely paperless than for others, but any reduction can only be good news. In this blog, we will explore some of the drawbacks that may help you better decide the areas where reduction is more feasible.
Truly paperless office space in Brisbane or the Gold Coast, although desirable, is extremely rare. At the very least, almost all companies generally use the printed form when it comes to contracts, employment forms and other important, often legally binding, documents. These may be scanned and stored electronically, but the original content is still printed. This will likely remain standard practice for many years until there is a change of attitude regarding official documents and what form they must take. The good news is this is usually only a small portion of the paper used in corporate offices in Brisbane and the Gold Coast, so reductions can be made elsewhere first.
Another reason companies are forced to use paper is the preferences of their business partners or clients. Many people still prefer physical copies when it comes to documents they consider important. Moreover most businesses will likely have many clients who are not set-up for electronic account statements or billing and require paper equivalents.
Although a paperless office space in Brisbane and the Gold Coast will save most businesses money, others may not be equipped with the necessary computer hardware and software. Going paperless may necessitate an overhaul of your IT systems and your internal processes. This will undoubtedly require both money and time to be spent on training staff and implementing the new procedures. Something as seemingly minor as naming or storing an electronic file incorrectly may cause difficulties in the future because they are difficult to locate and access. Those in corporate offices in Brisbane that aren’t accustomed to such systems will take some time to adjust.
Fortunately, these issues are decreasing in prevalence as more and more people become tech savvy. Most people recognise the speed and efficiency afforded by paperless communications and any IT upgrades, although potentially expensive, are inevitable in the digital age and vital for many reasons besides a push towards paper reduction. There are still some slight limitations when it comes to paperless office space in Brisbane and the Gold Coast, but even these will disappear over time.