Recently we’ve discussed the great advantages of corporate office space/s in Brisbane and the Gold Coast becoming paperless. These ranged from the environmental benefits through to the reduction of overheads. We also went over some of the challenges and limitations of making the decision to cut down. In this blog, we will take you through some of the best ways you can become a greener, paperless office space in Brisbane and the Gold Coast.
Communication
The most obvious and effective method of saving paper is achieved simply by informing your staff of your intentions and your reasons for the shift in policy. A lot of people are oblivious to their paper usage, but once the reasoning behind cutting down has been explained to them, they tend to react positively and do all that they can to support the reduction. After all, cutting back on paper use is relatively easy to affect, has little or no impact on productivity and is for a worthy cause. The staff members at your corporate office space in Brisbane and the Gold Coast are your best asset when it comes to a paper free workplace.
Discourage
One of the most effective ways to reduce your usage is by taking away the temptation to print recklessly. You might want to consider making it less convenient for staff by getting rid of desktop printers and using a single centralised machine. With less access to printers, employees will inevitably print less.
Apps
As with almost everything these days, there’s a range of apps available that assist with a transformation to a paperless office in Brisbane and the Gold Coast. Applications such as Google Drive, Evernote and YouSendIt help you to store files, organise documents and give you unprecedented access to this information, all without the use of the printed page.
Infrastructure
Providing your staff with the appropriate environment and tools will take you a long way toward to creating a paperless office space in Brisbane or the Gold Coast. One example of this is the supplying your staff with multiple monitors. With more screen space, there is less need to print material for cross-referencing, the upgrade will benefit productivity in general and monitors are typically cheap and last a long time.
Although becoming completely paperless may not be possible for many offices, these tips will take you as close as possible to this outcome. The transformation might be slow and require an adjustment of workplace culture as well as the necessary technological changes. As with most things environmental, it is important to think global but act local. By making some relatively small changes in your corporate office space in Brisbane or the Gold Coast you can help save the environment and some money.