You may have crunched the numbers, carefully considered the logistics and come to the conclusion that your business can run at least as efficiently from a virtual office space in Brisbane or the Gold Coast as it can from your current location. You’ll also likely save significantly on costs, give your staff more autonomy and freedom and improve productivity. Despite the many advantages, the actual transition from physical to virtual can still be challenging. There are, however, a few ways that will make it that little bit smoother.
Planning
Just as with any aspect of business, planning is essential. Create a timeline for every step of your transition from traditional to virtual office space thoroughly and be sure to implement each and every step.
Engage your Staff
Your employees drive your business, so it’s essential you engage them throughout the transition process. Sit down with them, explain the reasons for the shift and ask for their in-put. Most will be more than happy to work remotely and relish the flexibility it gives their working life. Others may express concerns, but by working closely, you should be able to overcome these and the benefits will likely far outweigh any negatives.
Trial Days
Before the permanent shift, it is wise to test the theory in practice. Have a day where all staff work remotely. Find out what they require, agree to what extent you’ll reimburse them for costs incurred and arrange how you will all communicate. Monitor progress throughout the day and ask staff for their feedback.
Set Targets
One of the main concerns about moving to virtual office space in Brisbane or the Gold Coast is monitoring staff and productivity. This can be overcome by setting your staff realistic work targets or goals. Various software programs can help monitor work, but the most effective methods revolve around targets, flexibility and open communication.
Exiting the Office
Ensure that all the necessary arrangements are made before you move out of your office space in Brisbane or the Gold Coast. This may include terminating the lease, finding new tenants or returning rental equipment.
Whether you want to move to a virtual office in Fortitude Valley or Varsity Lakes, it needn’t be a stressful experience. With a little forethought, engagement with staff and planning, your transition will be straightforward and your business will stay up and running throughout. For our part, Corporate House will do everything within our power to ensure your new virtual office mode of business is a productive and happy one. Contact us today to discuss the ideal office.